APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description

N/A

Recommendation

That the December 5, 2006, (Superintendent's Workshop), December 12, 2006, (Monthly Work Session) and December 12, 2006, (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description

N/A   

Recommendation
That the Instructional/Classified Personnel Report be approved.
Attachment: January 2, 2007 Regular Boa.rtf
Attachment: January 2, 2007 Addendum 1.rtf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board.  They are presented for formal ratification.

 

Recommendation
That the reassignment of students to schools be ratified as presented.
Attachment: rptBoardDate January 02.pdf

GENERAL ITEMS

9. ACCEPTANCE OF SARASOTA COUNTY'S DONATION FROM SALE OF ESCHEATED LOTS

Description
In 2006, the City of North Port and Sarasota County sold over 2,000 escheated lots in North Port.  The county, from their proceeds, has donated $5,000,000 to the school district designated for our use to purchase school sites within the original city limits of North Port.

Recommendation
That the board accept Sarasota County's donation of $5,000,000 from their proceeds of the sale of escheated lots in North Port.

AGREEMENTS/CONTRACTS

10. APPROVAL OF AGREEMENT WITH SHELLEY CARPETS OF SARASOTA, INC.

Description
This agreement will allow for non-paid career technical work experience for students 16 years and older, in 10th, 11th &/or 12th grade students from Booker High School, Riverview High School and/or Sarasota High School to learn the day to day operation of running a business at Shelley Carpets of Sarasota, Inc.

Recommendation
That the School Board approve the agreement between the Vocational Instructional Program and Shelley Carpets of Sarasota, Inc., as presented.

11. APPROVAL OF AGREEMENT WITH CIRCUS SARASOTA

Description
This agreement will allow for non-paid career technical work experience for students 16 years and older, in 10th, 11th and/or 12th grade students from Booker High School, Riverview High School and/or Sarasota High School to learn the day to day operation of running business at Circus Sarasota.

Recommendation
That the School Board approve the agreement between the Vocational Instructional Program and Circus Sarasota as presented.

12. APPROVAL OF SETTLEMENT FOR ONE PARCEL FOR 5TH ELEMENTARY SCHOOL IN NORTH PORT

Description
This mediated settlement agreement, recommended by staff and counsel, is for one outstanding parcel acquired for the fifth Elementary School in North Port.

Recommendation
That the School Board approve the settlement agreement for Parcel 15 for the fifth North Port elementary school as presented.
Attachment: Mediated Settlement Parcel .pdf

GRANTS

13. APPROVAL OF THE IMPROVING MATH AND READING SKILLS THROUGH MUSIC GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR LAKEVIEW ELEMENTARY SCHOOL

Description
COMPETITIVE: The musical experiences will benefit all students in the school.

Recommendation
That the School Board of Sarasota County approve the Improving Math/Reading Skills Through Music grant application.

EXPULSIONS

14. EXPULSION CASE NO. 07-054

Description
The student listed in Expulsion Case No. 07-054, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On October 24, 2006, the student listed in Expulsion Case No. 07-054, violated School Board Policy 5.34(1)(d), Theft.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until May 30, 2007.

Recommendation

That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 07-054, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2006-2007 academic year.

 

Attachment: Expulsion Case No. 07-054.doc (Confidential Item) 

15. EXPULSION CASE NO. 07-080

Description
School Policy 5.34(4), permits the Board to hold in abeyance the expulsion of a student if the student participates in a recognized alternative-to-expulsion program.  This student is being placed in an alternative school.

Recommendation
That Expulsion Case No. 07-080, be held in abeyance per School Board Policy 5.34.
Attachment: Expulsion Case No. 07-080.doc (Confidential Item) 

16. EXPULSION CASE NO. 07-130

Description
The student listed in Expulsion Case No. 07-130, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On November 9, 2006, the student listed in Expulsion Case No. 07-130, violated School Board Policy 5.32(1)(e), Zero Tolerance-Battery on a School Board Employee.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until November 9, 2007.

Recommendation

That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent as specified in Expulsion Case No. 07-130, to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainders of the 2006-2007 academic year, the 2007 summer session until November 9 of the 2007-2008 academic year.

 

Attachment: Expulsion Case No. 07-130.doc (Confidential Item) 

17. EXPULSION CASE NO. 07-156

Description
The student listed in Expulsion Case No. 07-156, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On November 10, 2006, the student listed in Expulsion Case No. 07-156, violated School Board Policy 5.322, Possession of Drug Paraphernalia.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until November 30, 2007.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 07-156, to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2006-2007 academic year, the 2007 summer session until November 30 of the 2007-2008 academic year.
Attachment: Expulsion Case No. 07-156.doc (Confidential Item) 

CONSTRUCTION

18. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR LAMARQUE ELEMENTARY SCHOOL

Description

The architect has prepared the Certificate of Substantial Completion and final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Kraft Construction Company for the new Lamarque Elementary School be accepted as substantially complete as of 8/4/2006.
Attachment: BAIenc1-2-07LamarqueSC.pdf

19. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE EMMA E. BOOKER ELEMENTARY SCHOOL - DEMOLITION OF PORTABLE #99-440 AND ASSOCIATED SITEWORK REPAIR PROJECT

Description

The project manager has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Magnum Builders of Sarasota, Inc. for the Emma E. Booker Elementary School - Demolition of Portable #99-440 and Associate Sitework Repair project be accepted as substantially complete as of 11/27/2006.
Attachment: BAIenc1-2-07EmmaBkrDemo99-440+AssocSitewkSC.pdf

20. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE VENICE MIDDLE SCHOOL 2006 PORTABLE INSTALLATION PROJECT

Description

The project manager has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Jon F. Swift, Inc. for the Venice Middle School 2006 Portable Installation project be accepted as substantially complete as of 8/4/2006.
Attachment: BAIenc1-2-07VeniceMS2006PortInstalltnSC.pdf

21. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE WILKINSON ELEMENTARY SCHOOL - ADDED TRAFFIC STRIPING AND TEMPORARY ENTRANCE PROJECT

Description
The project manager has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Jon F. Swift, Inc. for the Wilkinson Elementary School - Added Traffic Striping and Temporary Entrance project be accepted as substantially complete as of 11/20/2006.
Attachment: BAIenc1-2-07WilkinsonTrafficStrip+TempEntranceSC.pdf

22. APPROVAL OF CONSTRUCTION MANAGER'S CONTRACT FOR THE GOCIO ELEMENTARY SCHOOL - RENOVATION PROJECT

Description

The scope shall include construction management services to renovate the systems in Buildings #1 and #2 including new chiller, thermal energy storage system addition, above ground piping, air side systems, and lighting and electrical distribution at the referenced campus.  Also included are carpet replacement, floor sealing, demountable partition replacement, and upgrade of toilet rooms to comply with current ADA requirements.  On 12/12/2006 (Item #25), the Board authorized negotiations with the top-ranked firm.  On 12/20/2006, the Director of Construction Services and two (2) members of the Professional Services Selection Committee (PSSC) met with a representative from Jon F. Swift, Inc. to negotiate a contract for this project.  This contract covers the preconstruction and bidding services portion only for this project.  The contract for construction will be negotiated separately at a later date.  This contract amount is $26,970.00. The School Board attorney has approved this contract.  A copy of the contract is available for review at the Construction Services Department.  The project budget is approximately $3M.  Funds for this project are available in the capital budget account.

Recommendation
That the construction manager's contract for the Gocio Elementary School - Renovation project be approved as presented.

23. APPROVAL OF CONTRACTS WITH THE TWO (2) TOP-RANKED FIRMS FOR CIVIL ENGINEERING SERVICES - MINOR PROJECTS FOR A THREE (3)-YEAR PERIOD

Description
The scope shall be to provide civil engineering services for minor projects as assigned for the School Board of Sarasota County for a period of three (3) years.  These projects are defined as those with a construction cost of less than $250K and consultant fees of less than $25K.  On 12/12/2006 (Item #26), the Board authorized negotiations with the two (2) top-ranked firms.  On 12/13/2006, the Director of Construction Services and two (2) members of the Professional Services Selection Committee (PSSC) met with representatives of [1] DMK Associates, Inc. and [2] Jensen & Group, LLC and successfully negotiated individual continuing contracts for these services.  These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department.  The estimated cost for these services for the three (3)-year period is $300,000.00.  Funds are available for these services through individual project accounts.

Recommendation
That the contracts with the two (2) top-ranked firms for Civil Engineering Services - Minor Projects for a three (3)-year period be approved as presented.

24. APPROVAL OF CONTRACTS WITH THE TWO (2) TOP-RANKED FIRMS FOR CIVIL ENGINEERING SERVICES - PLAN REVIEW FOR A THREE (3)-YEAR PERIOD

Description

The scope shall be to provide civil plan review services for the District's Permitting Division for a period of three (3) years.  On 12/12/2006 (Item #27), the Board authorized negotiations with the two (2) top-ranked firms.  On 12/14/2006, the Director of Construction Services and two (2) members of the Professional Services Selection Committee (PSSC) met with representatives of [1] Kimley-Horn & Associates, Inc. and [2] McKim & Creed, PA and successfully negotiated individual continuing contracts for these services.  These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department.  The estimated cost for these services for the three (3)-year period is $150,000.00.  Funds are available for these services through individual project accounts.

Recommendation

That the contracts with the two (2) top-ranked firms for Civil Engineering Services - Plan Review for a three (3)-year period be approved as presented.

 

25. APPROVAL OF CONTRACTS WITH THE THREE (3) TOP-RANKED FIRMS FOR STRUCTURAL ENGINEERING SERVICES, STRUCTURAL PLAN REVIEW AND THRESHOLD BUILDING INSPECTION SERVICES FOR A THREE (3)-YEAR PERIOD

Description
The scope shall include evaluation of existing facilities and construction projects, district-wide, and recommendations on methods of required repairs and replacements of structural elements.  The firms shall also provide structural plan review services for the District's Permitting Division.  The scope shall also include threshold building inspections, district-wide, and design and construction administration of minor repair/replacement projects as assigned by School Board staff.  On 12/12/2006 (Item #28), the Board authorized negotiations with the three (3) top-ranked firms.  On 12/14/2006 the Director of Construction Services and two (2) members of the Professional Services Selection Committee (PSSC) met with representatives of [1] Biller Reinhart Structural Group, Inc., [2] Delta Engineering and Inspections, Inc. and [3] TLC Engineering for Architecture and successfully negotiated individual continuing contracts for these services.  These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department.  The estimated cost for these services for the three (3)-year period is $750,000.00.  Funds are available for these services through individual project accounts.

Recommendation
That the contracts with the three (3) top-ranked firms for Structural Engineering Services, Structural Plan Review and Threshold Building Inspection Services, for a period of three (3) years be approved as presented.

26. APPROVAL OF CONTRACT WITH THE TOP-RANKED FIRM FOR SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT (SWFWMD) STATUS REPORTS FOR A THREE (3)-YEAR PERIOD

Description
The scope shall be to provide status reports for Southwest Florida Water Management District (SWFWMD) permitted retention/detention areas for all School Board facilities, district-wide.  The scope includes field verification of compliance with record drawings and preparation of appropriate reports.  On 12/12/2006 (Item #29), the Board authorized negotiations with the top-ranked firm.  On 12/13/2006, the Director of Construction Services and two (2) members of the Professional Services Selection Committee (PSSC) met with a representative of Wilson Miller, Inc. and successfully negotiated a continuing contract for these services.  This contract has been approved by the School Board attorney and is available for review at the Construction Services Department.  The estimated cost for these services for the three (3)-year period is $250,000.00.  Funds are available for these services through individual project accounts.

Recommendation
That the contract with the top-ranked firm for Southwest Florida Water Management District (SWFWMD) Status Reports, for a period of three (3) years, be approved as presented.

27. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)

Description

The Construction Services Change Order(s) have been summarized on the enclosure for ease of review.  These change order(s) collectively total an increase of $50,639.57 in contract amounts.

Recommendation
That the Construction Services Change Order(s) be approved and/or ratified as presented.
Attachment: BAIenc1-2-07CO-CSDr.pdf